Run Every Sample Request With Full Visibility
SampleHQ helps packaging and label manufacturers organize sample requests, track status and shipments, and keep sales + fulfillment aligned without spreadsheets, inbox threads, or lost follow-ups.
One Place to Manage Every Sample From Request to Delivery
SampleHQ gives sales, marketing, and fulfillment a shared view of each request, what’s needed, who owns it, where it stands, and when it arrived, so your team can move faster and stay consistent.
Centralized Requests
Capture the request details once, including specs, files, notes, and priority.
Clear Ownership + Status
Know who’s responsible for the next step and what’s blocking progress.
Shipping + Delivery Visibility
Track shipments and mark delivered so follow-up happens at the right moment.
For Teams That Turn Samples Into Sales
Your sample program is more than just logistics. It’s a performance engine. SampleHQ turns it into a measurable, repeatable system that empowers sales, removes friction, and helps you win more business.
Fully Integrated With HubSpot & Salesforce
SampleHQ ties every sample order to the respective customer in your CRM.
That means you can measure impact, align teams, and understand which samples consistently move opportunities forward.
HubSpot
OAuth
Salesforce
Connected App

Centralized Sample Library
Keep every sample organized and visible. See what’s in progress, track shipments, and view status updates at a glance.
Real-time
Order Tracking
See exactly where every sample order stands, from sales inquiry to shipped delivery, without the back-and-forth emails.


Connected Sampling Activity to Revenue Outcomes
Stop guessing what matters. When deals move forward, SampleHQ displays which samples were involved, allowing sales to replicate successful patterns and marketing to support what converts.
Where Sales, Marketing, and Fulfillment Work as One
SampleHQ gives your team a clear view of every sample: what’s available, what’s requested, and what’s on its way. Track each stage from request to delivery, stay informed across departments, and never lose sight of what’s in stock or in transit.
Know Your Samples
SampleHQ gives everyone visibility into samples – what exists, where they are, and how much revenue they’ve generated.
Sales Submits a Sample Order
Sales representative chooses best performing samples, adds customer details, a cover letter, and submits the order.
Fulfillment Processes Order
The fulfillment team receives the sample order from sale representatives and prepares the samples to be shipped.
Fulfillment Ships Order
When the fulfillment team ships the order, they add a tracking number, and the sales representative gets notified instantly.
Fulfillment Marks Order Delivered
When the customer receives the sample order, the fulfillment team marks the order as successfully delivered in the SampleHQ.
All Features
Everything your team needs to manage sample orders from start to finish built to scale with your operations.
Sample Library
Create a digital catalog of your products and link each sample to deadlines, specs, images and more.
Custom Samples Layouts
Adapt fields to your process, decide which details appear and how samples are displayed. No rigid templates.
CRM Integration
Seamless two-way sync with Salesforce and HubSpot – contacts, orders, and updates flow automatically.
Bulk Import from ERP
Bring existing data into SampleHQ in minutes. Import samples and users at scale – no downtime.
Single Sign-On (SSO)
Fast, secure login with Salesforce, HubSpot, or Google – less friction for your team.
Smart Requests
Automatically route orders to the right team with real-time updates for everyone.
Team Collaboration & Permissions
Share updates, assign owners, and control access so each role sees what matters.
Shipping Sync
Scan pack slips, mark orders shipped, and update status instantly with tracking links.
Fulfillment Efficiency
Create, process, and track shipments in one place – from prep to delivery confirmation.
Insights Dashboard
Track sample volume, turnaround time, pipeline influenced, and top-performing samples by revenue.
Data Security
All data is encrypted and securely stored on U.S. servers with strict access controls.
Flexible Plans
From 2 users to 2,000 – SampleHQ grows with your business and budget.
Simple, transparent pricing
Start today. Upgrade or cancel anytime. 14-day free trial included.
Starter
- Up to 2 users
- Up to 50 samples
- Unlimited orders
- 500 MB storage
- Custom fields for samples
- Bulk import
- CRM search (read-only)
- Secure hosting
- Email support
Pro
- Up to 10 users
- Up to 250 samples
- Unlimited orders
- 5 GB storage
- Custom fields for samples
- Bulk import
- 1 CRM integration (Salesforce or HubSpot)
- Full CRM mode (deal linking, attribution, webhooks, order sync)
- Secure hosting
- Priority email support
Enterprise
- Unlimited users
- Unlimited samples
- Unlimited orders
- On-site installation
- Custom branding
- Custom CRM integration
- Priority Support
- Full feature access
- Secure hosting
FAQs
Ready to Put Samples to Work?
Keep sample activity organized in one place, so your process runs smoothly and your team moves faster.