Take Control of Your
Sample Requests
No more chasing fulfillment or guessing what’s in stock or where it is. SampleHQ gives sales teams instant visibility into available samples, order status, and shipment updates all from one platform.
Full Visibility. Faster Sales.
Your samples drive your sales, but only when you know what’s available, where it is, and when it’s shipped.
SampleHQ connects you directly with fulfillment and marketing, giving you real-time access to product info, status updates, and customer history.
Know What’s Available
Instantly see which samples are in stock and ready to ship.
Order in Seconds
Choose items, add customer details, and submit an order with one click.
Stay Updated
Track every order from request to delivery without leaving your CRM.
From Order to Follow-Up — Without the Guesswork
Turn every sample order into a sales opportunity. SampleHQ gives reps instant access to what’s available, full shipment visibility, and automated updates that keep deals moving forward.
Browse Available Samples
See exactly what samples exist, where they are, and what’s in stock — all in one searchable library.
Create a Sample Order
Select your samples, add customer details, include a cover letter and submit the order. No spreadsheets or email threads needed.
Fulfillment Handles the Rest
Once you submit an order, the fulfillment team prepares, packs, and ships your samples. You’ll see every update in real time — from processing to delivery.
Follow Up with Confidence
Know exactly when your samples are delivered so you can follow up promptly, close deals faster, and measure what’s working.
All Features
Everything your team needs to manage sample orders from start to finish built to scale with your operations.
Sample Library
Create a digital catalog of your products and link each sample to deadlines, specs, images and more.
Custom Samples Layouts
Adapt fields to your process, decide which details appear and how samples are displayed. No rigid templates.
CRM Integration
Seamless two-way sync with Salesforce and HubSpot – contacts, orders, and updates flow automatically.
Bulk Import from ERP
Bring existing data into SampleHQ in minutes. Import samples and users at scale – no downtime.
Single Sign-On (SSO)
Fast, secure login with Salesforce, HubSpot, or Google – less friction for your team.
Smart Requests
Automatically route orders to the right team with real-time updates for everyone.
Team Collaboration & Permissions
Share updates, assign owners, and control access so each role sees what matters.
Shipping Sync
Scan pack slips, mark orders shipped, and update status instantly with tracking links.
Fulfillment Efficiency
Create, process, and track shipments in one place – from prep to delivery confirmation.
Insights Dashboard
Track sample volume, turnaround time, pipeline influenced, and top-performing samples by revenue.
Data Security
All data is encrypted and securely stored on U.S. servers with strict access controls.
Flexible Plans
From 2 users to 2,000 – SampleHQ grows with your business and budget.
What Companies Gain With SampleHQ
Whether you manage 100 or 10,000 samples a year, the results are consistent — fewer manual steps, more visibility, and faster conversions.
Ready to Start?
Spin up your workspace in minutes. No credit card required for the trial.